What is a CMMS?

If you’ve been searching for maintenance management software, no doubt you’ve come across the term CMMS. What is a CMMS? CMMS is an acronym for computerized maintenance management system or computerized maintenance management software. Though CMMS is used to describe the category of software designed for maintenance management, it also refers to the software itself. To better understand this, let’s break down what a CMMS is piece by piece:

  • Computerized – Stored on or processed by a computer.
  • Maintenance – Care or upkeep of machinery or property.
  • Management – Organization and coordination of business activities in order to achieve defined goals.
  • System – Features, capabilities, and procedures that work together for a common purpose.

Now, let’s put it all back together. A CMMS is a computerized program designed for maintenance purposes, helping maintenance professionals with the management of their operations, and providing a defined system for documenting maintenance activities, managing the resources needed to complete maintenance jobs, and tracking the performance of the maintenance team.

CMMS Features

Some organizations may view computerized maintenance management software as nothing more than an electronic work order tracking tool, but it is much more than that. Though work order management is a main component of the software, a CMMS can be used to track other aspects of maintenance including:

  • Assets and equipment
  • Maintenance, repair, and operations (MRO) inventory
  • Preventive maintenance schedules
  • Corrective maintenance activities
  • Vendors and suppliers
  • Employees and service providers
  • Purchasing and receiving
  • Service requests

CMMS software also includes automatic cost tracking and report generation, allowing for better decision-making. Leveraging these features, maintenance managers can analyze maintenance data, track key performance indicators (KPI), and monitor improvements.

Benefits of CMMS

Computerized maintenance management software offers numerous benefits to businesses, especially when it comes to time and cost savings. Below are just some of the benefits a CMMS provides:

  • Increased equipment uptime and reliability
  • Shift from reactive to proactive maintenance
  • Standardized maintenance processes
  • Access to information in real time
  • Increased employee productivity
  • Smarter, data-driven decision-making
  • Better compliance with regulatory requirements
  • Reduced maintenance costs
  • Automated service requests
  • Organization of maintenance across multiple locations


FTMaintenance CMMS

With FTMaintenance computerized maintenance management software, you benefit from a full suite of CMMS features brought together in a low-cost, easy-to-use software package. See FTMaintenance CMMS in action today and schedule a demo.